http://illinois.collegiatelink.net

Overview:

CollegiateLink is a website database utilized by the Office of Registered Organizations to centralize, organize, and increase student involvement opportunities. This platform provides the tools for managing student organizations and empowering student learning across the University of Illinois. Prospective organizations as well as existing organizations must use the CollegiateLink database to register as an organization within the University of Illinois. The president and the treasurer of an organization must successfully complete a workshop online in the form of a quiz and have three additional members listed on the organization’s roster as authorized agents before an organization can become approved. The CollegiateLink database is also now where the treasurer of an organization can submit a request to receive SORF funding. The Office of Registered Organizations encourages all students to visit and explore the CollegiateLink website as well as create a profile even within the system, even if they are not a member of a registered organization.

Instructions on how to re-register an organization


  1. Log into Collegiate Link (http://illinois.collegiatelink.net) using your NetID and AD password. If it is your first time accessing CollegiateLink, the system will prompt you to make a profile, which you must complete.
    NOTE: The new president is the only person that needs to re-register the organization.
  2. On the home page, find the Organization tab at the top of the page. On the left sidebar, use one of the search options to find your organization.
  3. Once the organization has been located, click the “Register this Organization” button below its name.
  4. Step 1- By registering this organization, you will receive all notifications concerning the organization’s re-registration application. Select “Next” to complete Step 1.
  5. Step 2- Enter the information of the organization.
    1. In the first box supply the official name of the organization (no acronyms)
    2. In the second box provide an acronym/nickname for the organization (optional)
    3. In the third supply the organization description summary. 
    4. In the fourth box, provide the organization description.
    5. In the fifth box, provide the website key for your organization’s profile on CollegiateLink. This is how the URL for your organization’s page on CollegiateLink will be identified.
    6. In the sixth box, provide your organization’s external website, if applicable.
    7. In the seventh box, provide your organization’s Facebook group URL, if applicable.
    8. In the eighth box, provide your organization’s Twitter page URL, if applicable.
    9. In the ninth box, please provide an organization contact email.
    10. In the tenth through fourteenth boxes, please provide the location of your organization including city, state, zip code, country, phone number, extension, and fax number.  (optional)
  6. Step 3- Update your organization roster by removing the old authorized agents and adding the president, treasurer, and three Authorized Agents to the roster. You must have at least 5 members that fulfill those positions.
    1. The primary contact must be the listed president of the organization.
    2. To designate each agent, select their position title from the drop down list.
    3. Each member added to the roster must use their @illinois.edu email address, NOT @uiuc.edu or any other email provider.
    4. Each member added to the roster must have their @illinois.edu email address appear next to their full name.
    5. Clear each field to continue adding agents.
    6. The Required Positions box on the left must have 5 green check marks before you can continue to the next Step of the application process.
    7. Once finished, select “Next” to complete Step 3.
  7. Step 4- Read through and respond to the Nondiscrimination Form. Once finished, select “Next” to complete Step 4.
  8. Step 5- Read through the completed information of your organization.
    1. Select “Submit for Approval” to submit your organization registration request.
  9. You will receive notification saying that your organization has submitted a registration submission.
  10. If your submission is not correct, it will be denied and given a list of comments of what needs to be changed. To review and edit your submission, go to My Involvement, My Submissions, and then Organization Registrations. From there, click on the magnifying glass to view, update, and resubmit your submission.
  11. After you have received the notification that your organization has been approved, make sure the president, treasurer, and three authorized agents respond to the email they receive to confirm their status as the president or treasurer of the organization and to activate the organization.
  12. To confirm their involvement with an organization, the president, treasurer, and three authorized agents must log in to CollegiateLink, confirm their involvement on the home page under My Invitations.
  13. Your organization is not registered until all 5 authorized agents have confirmed their involvement.


Instructions on how to register a new organization

  1. Log into Collegiate Link (http://illinois.collegiatelink.net) using your NetID and AD password. If it is your first time accessing CollegiateLink, the system will prompt you to make a profile, which you must complete.
    NOTE: The president is the only person that needs to re-register the organization.
  2. On the home page, find the Organization tab at the top of the page and click on it.
  3. In the corner of the left side of the page, you’ll see a button to click “Register a New Organization”
  4. Step 1- By registering this organization, you will receive all notifications concerning the organization’s registration application. Select “Next” to complete Step 1.
  5. Step 2- Enter the information of the organization.
    1. In the first box supply the official name of the organization (no acronyms)
    2. In the second box provide an acronym/nickname for the organization (optional)
    3. In the third supply the organization description summary. 
    4. In the fourth box, provide the organization description.
    5. In the fifth box, provide the website key for your organization’s profile on CollegiateLink. This is how the URL for your organization’s page on CollegiateLink will be identified.
    6. In the sixth box, provide your organization’s external website, if applicable.
    7. In the seventh box, provide your organization’s Facebook group URL, if applicable.
    8. In the eighth box, provide your organization’s Twitter page URL, if applicable.
    9. In the ninth box, please provide an organization contact email.
    10. In the tenth through fourteenth boxes, please provide the location of your organization including city, state, zip code, country, phone number, extension, and fax number.  (optional)
  6. Step 3- Add your organization roster by providing the names of the president, treasurer, and three Authorized Agents.  You must have 5 members that fulfill those positions.
    1. The primary contact must be the listed president of the organization.
    2. To designate each agent, select their position title from the drop down list.
    3. Each member added to the roster must use their @illinois.edu email address, NOT @uiuc.edu or any other email provider.
    4. Each member added to the roster must have their @illinois.edu email address appear next to their full name.
    5. Clear each field to continue adding agents.
    6. The Required Positions box on the left must have 5 green check marks before you can continue to the next Step of the application process.
    7. Once finished, select “Next” to complete Step 3.
  7. Step 4- Read through and respond to the Nondiscrimination Form. Once finished, select “Next” to complete Step 4.
  8. Step 5- Read through the completed information of your organization.
    1. Select “Submit for Approval” to submit your organization registration request.
  9. You will receive notification saying that your organization has submitted a registration submission.
  10. If your submission is not correct, it will be denied and given a list of comments of what needs to be changed. To review and edit your submission, go to My Involvement, My Submissions, and then Organization Registrations. From there, click on the magnifying glass to view, update, and resubmit your submission.
  11. After you have received the notification that your organization has been approved, make sure the president, treasurer, and three authorized agents respond to the email they receive to confirm their status as the president or treasurer of the organization and to activate the organization.
  12. To confirm their involvement with an organization, the president, treasurer, and three authorized agents must log in to CollegiateLink, confirm their involvement on the home page under My Invitations.
  13. Your organization is not registered until all 5 authorized agents have confirmed their involvement.