1. Registration Process:


Use of Illinois, Illini and UIUC in Organization Name – Can registered organizations include official University terms in their name?
§ 2-303 Requirements for Registration (a)(1).
The name of the organization must not be preceded by "University of Illinois," UIUC, or any abbreviation thereof. The title "at the University of Illinois at Urbana-Champaign," "at UIUC", or any abbreviation thereof, may follow the organization's particular name. Illini and Illinois may be used in the organization's name.

Gaining Registered Status – How will we know if the organization has been registered?
The Assistant Director of Registered Organizations will review all completed applications and communicate via email (IURSO@ILLINOIS.EDU) with the authorized agents (president, treasurer, and three additional authorized agents) confirming the organization’s current registration status. After the President and Treasurer have successfully completed the President’s Workshop Quiz and the Treasurer’s Workshop Quiz on Compass and the CollegiateLink application is complete, the primary contact/President of the organization will receive an email from CollegiateLink, confirming their successful registration.

CollegiateLink? What is CollegiateLink and how is it important to the registration process?
CollegiateLink is a website database utilized by the Office of Registered Organizations to centralize, organize, and increase student involvement opportunities. This platform provides the tools for managing student organizations and empowering student learning across the University of Illinois. Prospective organizations as well as existing organizations must use the CollegiateLink database to register as an organization within the University of Illinois. The president and the treasurer of an organization must successfully complete a workshop online in the form of a quiz and have three additional members listed on the organization’s roster as authorized agents before an organization can become approved. The CollegiateLink database is also now where the treasurer of an organization can submit a request to receive SORF funding. The Office of Registered Organizations encourages all students to visit and explore the CollegiateLink website as well as create a profile even within the system, even if they are not a member of a registered organization.

How would a prospective organization register as a RO on CollegiateLink? The following steps will guide the primary contact of the prospective organization through the registration process.
For new organizations registering for the first time, the online registration process includes:
  1. Log into Collegiate Link (http://illinois.collegiatelink.net) using your NetID and AD password. NOTE: The president is the only person that needs to register the organization.
    1. If it is your first time accessing CollegiateLink, the system will prompt you to make a profile which you must complete.
  2. On the home page, find the News Articles section.
    1. Select ‘Browse All’
    2. Select the article “Registration process for new Registered Organizations”
  3. Within the grey box of the article, select “Begin Submission” located in the lower left corner of the box.
  4. Read through the instructions. When finished, select “Continue.”
  5. Step 1- By registering this organization, you will become the Primary Contact of the organization.
    1. Select “Continue” to complete Step 1.
  6. Step 2- Enter the information of the organization.
    1. In the first box supply the Official Name of the organization (no acronyms)
    2. In the second box supply the nickname/acronym of the organization. If none exists, then enter the full name of the organization.
    3. In the third box, click on the drop down arrow and select the Category of your organization
    4. If the organization has a website, supply it in the fourth box.
    5. Add a brief description of the purpose of the organization.
    6. Be sure to supply the contact information for the organization (office location, office phone number, or the president/primary contact’s @ILLINOIS.EDU website). NOTE: Only email addresses using the @illinois.edu account will be accepted.
    7. Click “Save” to complete Step 2.
  7. Step 3- Update your organization roster by adding the president, treasurer, and up to THREE Authorized Agents to the roster.
    1. Primary Contact must be the listed President of the organization.
    2. To designate each agent, select their position title from the drop down list.
    3. Clear each field to continue adding agents.
    4. Once finished, select “Continue” to complete Step 3.
    5. Each member added to the roster must use their @illinois.edu email address. NOT @uiuc.edu or any other email provider.
  8. Step 4- Read through and respond to the Nondiscrimination Form.
    1. Once finished, select “Submit” to complete Step 4.
  9. Step 5- Read through the completed information of your organization.
    1. If you would like to make changes to your organization information, select the “Edit Step” icon on the left of the grey box.
    2. Select “Finish” to submit your organization registration request.
  10. You will receive notification saying that your organization is waiting for approval.
  11. After you have received the notification that your organization has been approved, make sure the president, treasurer, and three authorized agents respond to the email they receive to confirm their status as the president or treasurer of the organization and to activate the organization.
  12. To confirm their involvement with an organization, the president, treasurer, and three authorized agents must log in to CollegiateLink, click the green plus sign on the home page confirming their involvement, and then click ‘show my name’.
  1. The president, treasurer, and three authorized agents must be indicated on the submitted online registration form. In addition, the organization may select up to three authorized agents. These authorized agents may sign any requests for services, purchases, equipment rental or space from the university. All agents must present a student ID when submitting any form with their signature to confirm validity.
  2. If the organization has or requests an Organization Fund Account, it must have a treasurer. If the organization is new, a treasurer may request an Organization Fund Account number by emailing iurso@illinois.edu after they have completed the Treasurer’s Quiz on Compass.
  3. Registration is valid up until the beginning of the following fall semester. The CollegiateLink databae must be updated, however, whenever a new authorized agent is selected for the organization (in other words, every time officers change in an organization).
  4. Although advisors are not required for Registered Organization status, organizations are encouraged to utilize faculty or staff as advisors. Advisors also may be from outside the university community, but may not be listed as a group member. Only advisors who are affiliated with the University of Illinois may sign documents or requests on behalf of the organization if they are identified as an authorized agent.
  5. Requests for funds for SORF will not be accepted from organizations that are not registered at the time the applications for funds are due. SORF applications are only accepted from Registered Student Organizations. (For more information on SORF, see page 14.)
  6. New organizations have three deadlines throughout the academic year where they can register to become a new Registered Organization. November 1, 2010, February 1, 2011, and April 1, 2011 are the three deadlines for new organizations. Prospective organizations who apply between periods will not be reviewed until after the upcoming date has passed.

How would an existing organization re-register as a RO on CollegiateLink?
The following steps will guide the primary contact of an existing organization through the re-registration process.

ORGANIZATION RE-REGISTRATION (EXISTING OR INACTIVE ORGANIZATIONS)
An organization’s registration of “active” is only valid from the time they register till September 30th. Organizations are encouraged to re-register annually around the time that new officers (or new authorized agents) are selected so that the authorized agent database stays current and updated for your organization. To re-register an existing or inactive organization in Collegiate Link:
  1. Log into CollegiateLink (http://illinois.collegiatelink.net) using your NetID and AD password. DO NOT use your email address, just your NetID. NOTE: The president must re-register the organization.
  2. NOTE: The president is the only person that needs to register the organization.
    1. If it is your first time accessing CollegiateLink, the system will prompt you to make a profile which you must complete.
  3. On the Home page, select the News Article “Re-registration process for existing registered organizations.”
  4. Within the grey box of the article, select “Choose your organization,” located in the lower left corner of the box. NOTE: It may take 3-5 minutes to load the organizations.
  5. In the Organization box located in the Select Organization section of the webpage, select the organization you would like to re-register by clicking on the drop down arrow and scrolling through the list.
  6. Select “Start” after you found and selected your organization.
  7. A new page opens providing a list of instructions. Read through the instructions. When finished, select “Continue.”
  8. Step 1 - By re-registering this organization, you will become the Primary Contact of the organization.
    1. The President must be the Primary Contact.
    2. Select “Continue” to complete Step 1.
  9. Step 2 – Enter your contact information and check that the organization information is up to date.
    1. Click “Save” to save the information you entered and to complete Step 2.
  10. Step 3 – Update your organization roster by adding yourself as the president, the treasurer and three Authorized Agents to the roster. NOTE: All contacts MUST USE their @illinois.edu account.
    1. To designate each agent, select their Position title from the drop down list.
    2. Clear each field to continue adding agents.
    3. Once finished, select “Continue” to complete Step 3.
  11. Step 4 – Read through and respond to the Nondiscrimination Form.
    1. Once finished, select “Submit” to complete Step 4.
  12. Step 5 – Read through the completed information of your organization.
    1. If you would like to make changes to your organization information, select the “Edit Step” icon on the left of the grey box.
    2. Select “Finish” to submit your organization re-registration request.
  13. You will receive an email notifying you that your organization is waiting for approval.
  14. After you have received the email approving your organization, make sure both the president and treasurer respond to the email they receive to confirm their status as the president or treasurer of the organization in order to activate the organization.
    1. To confirm involvement, the president, treasurer, and three authorized agents must log in to CollegiateLink, click the green plus sign under ‘confirm involvement,’ and then click ‘show my name’.
  15. RE-REGISTRATION FOR EXISTING ORGANIZATIONS ENDS SEPTEMBER 30, 2010. If an organization does not re-register by this time, they must wait until the 2011-2012 year to re-register.

What are the President’s, Treasurer’s, and SORF workshop? Are these Workshops mandatory?
Treasurer’s Workshop
In previous years, the Treasurer’s Workshop was a seminar hosted by a professional within the Office of Registered Organizations that the treasurer was required to attend once during their collegiate career. Now the treasurer’s workshop is a quiz on Compass with questions taken straight from the Treasurer’s Handbook. The Treasurer’s Handbook can be found in multiple places, but will be a listed resource on Compass prior to taking the quiz. It is highly recommended that the treasurer read through the handbook prior to taking the quiz. The treasurer must receive a perfect score of 100% on the quiz or else they will not be recognized as a treasurer and the organization they are listed as the treasurer of, will not be approved. Completing the treasurer’s workshop is valid for until re-registration for all organizations begins the following academic year.

President’s Workshop
In previous years, the New Organization Orientation was a seminar hosted by a professional within the Office of Registered Organizations that the president of a new organization was required to attend. Now, prospective as well as existing organizations must have the president complete this workshop. The president’s workshop is a quiz on Compass with questions taken straight from the Registered Organization Resource Handbook. It is highly recommended that the president read through the handbook prior to taking the quiz. The president must receive a perfect score of 100% on the quiz or else they will not be recognized as a president and the organization cannot be approved. Completing the president’s workshop is valid for until re-registration for all organizations begins the following academic year.

SORF Workshop
In previous years, the only three requirements for SORF were that the treasurer had attended the Treasurer’s Workshop, the organization applying for SORF was registered and had an RSO Account Number, and that the organization’s balance was positive. Now, all of these requirements still apply, but the treasurer must complete an additional quiz, the SORF Quiz, if an organization wants to apply for SORF funding. The SORF quiz is a quiz on Compass with questions taken straight from the SORF Handbook. It is highly recommended that the treasurer read through the handbook prior to taking the quiz. The treasurer must receive a perfect score of 100% on the quiz or else the treasurer’s organization cannot apply for SORF funding. Completing the SORF workshop is valid for until re-registration for all organizations begins the following academic year.
When an organization submits a re-registration or a prospective registration application through CollegiateLink, the submission is placed on hold for review. During the review process, the appropriate quiz folders are placed in the student’s Compass files. Example. While the Office of Registered Organizations reviews a registration submission, the President’s Quiz will be placed in the Compass folder of the listed president of a particular organization. The initial application must be submitted to CollegiateLink before the quizzes are placed in the appropriate students folders.

Name/Purpose Change – What if the name or purpose of my organization changes?
Because the name and purpose of the organization are fundamental to the registered organization, any change to those two factors will result in the need to have the organization’s application reviewed by the Office of Registered Organizations. Please contact the Office at IURSO@ILLINOIS.EDU and someone will contact the organization.

Re-registering the organization for a new academic year? Will I still need to register my organization if we were registered last academic year?
All registrations are valid from the time the organization is registered to September 30th of that year. September 30th is the deadline for re-registration for the following year. If an organization has not re-registered by September 30th, the organization will be dropped and will not be able to apply for re-registration until the following academic year when the new registration begins.

Non-Discrimination form. What is it this policy?
In accord with the Student Code: Article 2 – General Policies and Procedures, Part 3: Registered Organizations and Organization Fund, a statement executed by the registered agent(s) for the organization declares that the group adheres to the University’s Nondiscrimination policy. In previous years, organizations were required to have their authorized agents sign a non-discrimination policy form. Now, when registering an organization through CollegiateLink, one of the requirements on the application is agreement to a non-discrimination form. This is an electronic version of the signature, in which the primary contact simply checks a box after reading the policy.

Re-Register vs. Register – What is the difference between registering an organization and re-registering an organization? If the organization was registered during the previous academic year, the registration is valid from the time of approval until the upcoming September 30th deadline. By that point an existing organization must re-register if they wish to continue being a RO.

If the group has never been registered before, a New Organization application will need to be submitted.

Authorized Agent for multiple registered organizations – Will the CollegiateLink database allow me to register more than one organization, since I am an officer for several organizations? Yes, the CollegiateLink database will recognize you by your NetID, and allow you to register a new organization. You may be an authorized agent or general member for multiple organizations. Active Directory (AD) Password – What is the AD password? The RO database utilizes the Illinois Active Directory (AD) system. To establish/change your AD password, please visit this website: www.ad.illinois.edu. AD password is usually used with the NetFiles system and sometimes used as your email login, COMPASS login, and library login. AD password should not be your BlueStem password, but as always, individuals use these passwords for different scenarios.

NetID – Can I use a non “Illinois.edu” account for my contact information? No, you need to use your University of Illinois email address (NetID@illinois.edu). This account verifies your status as a currently enrolled student or currently employed by the University.

2. WEBSITE/NETFILES


Purpose of CITES NetFiles authentication – What is the purpose of the president authenticating his/her CITES NetFiles Account?
All organizations have assigned CITES NetFiles accounts established for website development. NetFiles is the system utilized by UIUC for this website program. The president must activate his/her personal NetFiles account in order for the organization to have access to their organization website. To create your NetFiles account, please visit the CITES NetFiles page, http://www.cites.uiuc.edu/netfiles, and select “Web Login Page.” Additional information regarding the organization’s NetFiles account can be found online, http://www.union.illinois.edu/involvement/rso/siteEdits.aspx.

Webspace for Registered Organizations – Can my organization get a website, and if so, how is space allocated? All registered organizations are assigned a CITES NetFiles directory which has capabilities to allow the organization to access files anytime, anywhere. Publishing web sites, backing up critical files, and collaborating with colleagues both on and off campus is fast, simple, and secure with NetFiles.

When the registration process is completed for new organizations, a NetFiles directory is established for each organization. Access to the NetFiles account is initially established through the president’s NetID as the directory manager. The president may assign administrative permissions to other users with a NetID to act as webmaster and/or account manager.

Each CITES NetFiles account has a default quota of 500 MB. To begin using NetFiles for web-based management, please visit the CITES NetFiles website: http://www.cites.illinois.edu/netfiles. Additional webpage information is available on the RO website, http://www.union.illinois.edu/involvement/rso/siteEdits.aspx.

The Office of Registered Organization can trouble shoot NetFiles account for the following issues:
1) president cannot login to administrative directory;
2) directory does not exist;
3) establish permissions for additional users to access administrative directory.

If you would like face-to-face training on NetFiles, CITES Training Services offers an introductory course for both students and faculty/staff. For more information or to sign up for the course, please see the CITES Training Services page (http://training.cites.illinois.edu).

3. RESERVING SPACE ON CAMPUS


University Facilities and Space – What University spaces are available for ROs to use and how does an RO reserve these facilities? Many University facilities are available for registered organizations to use for their programs, meetings, events, and activities. A “Request for Use of University Facilities & Premises” (Space Request Form) must be submitted to the Office of Registered Organizations (284 Illini Union) to reserve any University facility. The Office of Registered Organizations provides “event approval” and then the form is forwarded to the appropriate university facility and/or reservations office for reserving and assigning the space for the event.

The sponsoring RO must receive “event approval” and “space approval” prior to having access to University facilities for their event. Most space request forms are processed by the Office of Registered Organizations in one business day.

The following are primary spaces utilized by RO’s for on-campus programming. These departments have specific links and information regarding their respective facility policies, available spaces, rental/user fees, and contact information.

Illini Union: www.union.illinois.edu/services/meeting_rooms/Default.aspx - including an outline of room capacities and diagrams. Academic buildings: www.fms.illinois.edu - including classrooms, lecture halls, and features for room capacities to be searched by size/capacity and building. Campus Recreation: www.campusrec.illinois.edu – including the ARC, CRCE, Illini Grove, Ice Arena, outdoor fields, and outlines regarding capacity/programmatic capabilities.

Specific questions regarding the availability of University facilities and the proposed program/event sponsored by the RO may be directed to the Office of Registered Organizations. It is quite possible that the Assistant Director will need to meet with the sponsoring RO to discuss the nature and management plan for some programs prior to the event being approved to occur on campus.

Reserving the Quad – Can an RO reserve the Quad for programs? The Quad is deemed a “non-reservable/non-programming” venue for campus events and activities, with the exceptions of Quad Day and Homecoming celebrations.

However, RO’s may reserve space on the crosswalk between the Illini Union and the Quad for information distribution, sales, solicitations, recruitment, fundraisers, and basic programming efforts.

To reserve this area for basic programming, the sponsoring RO must submit a Space Request Form identifying what the RO would like to do (i.e. information table, flier distribution, sale of food, ticket sales, etc.). On the space request form indicate “QUAD” as the Space Desired. Even though the request is not literally for the Quad, this is a simple and consistent indicator of the general area that RO’s can use.

The Office of Registered Organizations will review the space request and assign dates as available for the specific event.

Rallies, Speeches, Demonstrations – What is the appropriate venue for rallies, speeches, demonstrations on campus? The University has identified Anniversary Plaza (the formal space between the Illini Union and the Quad) and the Library Plaza (the formal space north of the Undergraduate Library) as the programming space for such programs. On weekdays further amplified sound (microphone and speakers) are available from 12-1:00pm for use of these types of programs. The University will make available a free microphone which connects to the installed outdoor speakers for these events. Upon receiving event approval, the equipment must be reserved through the Illini Union Multimedia Department—call 217-333-0891. Amplified music, DJ, band, etc. (except for a small radio) is prohibited in these venues for day-time events.

To reserve either venue, a Space Request Form must be submitted to the Office of Registered Organizations for review, event approval, and space assignment. On the space request form, the sponsoring RO must identify the scope of the program and what type of activities will be incorporated into such an event. Typically, the Assistant Director of the Office of Registered Organizations will meet with the sponsoring organization to discuss the program and provide an overview of applicable University policies, procedures, and services pertinent to these types of program.

Frat Park – How does an RO reserve Frat Park (Washington Park) or any other Champaign Park District facility? Properties and facilities managed by Champaign Park District are available for use by RO’s. The sponsoring RO must complete the Champaign Park District Rental Agreement (sample available here) and author a “program proposal” outlining the event being sponsored, number of anticipated participants/attendees, and any activities included in the event (to include music, food, etc). In addition, the proposal shall include a management plan outlining how the RO will provide leadership for managing the activities and attendees. Once these are completed, the sponsor will schedule an appointment with the Assistant Director of the Office of Registered Organizations to review the agreement and proposal. The Assistant Director will provide a recommendation to the Champaign Park District and the Park District will complete all contract agreements, including signature authority, fees, and insurance requirements.

Chalking the Quad – Can ROs chalk the Quad or chalk other points on campus? Yes, Registered Organizations may chalk the Quad and other horizontal points (sidewalks) across campus. In accordance with the Student Code, certain provisions must be adhered to when RO’s chalk across campus.

In short, “playground/sidewalk chalk” may be used on horizontal surfaces for temporary/timely campaigns and announcements. Horizontal is critical because it can be easily removed by rain and such elements. Vertical surfaces, including the sides of building, columns, walls, benches, etc., is prohibited. Spray chalk is also prohibited due to its permanent nature in vandalizing and defacing university facilities.

Free chalk is available for RO use in the Illini Union ReSOurce Center, located in 285 Illini Union adjacent to the Student Organization Complex.

For a full review of the Student Code section pertaining to Chalking Policy, please see http://www.admin.illinois.edu/policy/code/article_2/a2_2-404.html.

4. RO FUND ACCOUNTS/FUNDING SOURCES/FUNDRAISING/EVENTS WITH MONEY


RO Account Balance – How can I check my ROs account balance? Registered Organizations may inquire about their account balances by completing an Account Activity Request form (available on the FORMS section of the Office homepage, www.illinois.edu/ro) and submitting it to the Office of Registered Organizations, Illini Union Room 284. Upon submitting the request form, all statements may be picked up the next business day. Sorry, but RO accounts are not accessible via online banking methods.

The president or treasurer is the only officer who may submit an Account Balance Request Form to room 284 Illini Union to receive information regarding the organizations’ financial status.

Please note that the Office of Registered Organizations can only disclose account balances and account activity to the president or treasurer. Further, the fund account number is only available and disclosed to the treasurer.

Funding Sources – What are the funding sources/boards available for ROs? Registered Organizations are capable of receiving financial support for sponsored programs through either the Student Organization Resource Fee (SORF) or the Student Cultural Programming Fee (SCPF). While there are other funding sources for RO’s, these are the primary two clearinghouses for funding support.

Each funding source has specific guidelines, policies, and restrictions regarding what can be funded and how the funds must be allocated.

To learn more specifics about both sources, please visit their webpage:
SORF: http://www.union.illinois.edu/involvement/sorf/Default.aspx
SCPF: http://www.odos.illinois.edu/resource/culturalFee/guidelines.asp.

Fundraising – What is needed for an RO to sponsor an on-campus fundraiser? Registered Organizations may sponsor events on campus in which revenue is generated through donations, tickets sales, food/clothing sales, admission charges, etc. The sponsoring organization must submit a Space Request Form along with an Event Budget Form to the Office of Registered Organizations. The Space Request Form will articulate the type of activity the RO is sponsoring and identify the specific location where the event will occur. The Event Budget Form outlines the financial dynamics of the program including the item(s) being sold, cost, anticipated income, and event budget. Upon the RO receiving both event approval and space assignment, the sponsoring RO may proceed with hosting this event. After all revenue is collected, all generated funds (100% of income – not just the profits) are to be deposited into the RO fund account at Henry Administration Building and a copy of the deposit slip is to be submitted to the Office of Registered Organizations to complete the financial audit performed by the University.

Paying Honorariums/Contracts – How does an RO remit payment to an individual/group for services, including contracts, honorariums, fees, etc?
Anytime an individual or organization is to be paid by an RO for services rendered (performance, lecture, judging, training, etc.), the sponsoring RO must complete a Letter of Agreement (available in the RO Treasurer’s Handbook) and a University of Illinois Vendor Information Form (available on the RO homepage under the menu bar: www.illinois.edu/ro). The RO and the individual will enter into the Letter of Agreement as a contract for services and a specific dollar amount. The individual(s) being paid will complete the Vendor Information Form providing data that is required by the University on the W9 tax form. Because this payment is considered income/revenue, a W9 is generated by the University for tax purposes.

The RO will submit an RO Voucher (signed by the treasurer) along with the Letter of Agreement and the Vendor Information Form to the RO Office for processing. The Office of Registered Organizations will review all documentation and process with University Payables the requisite payment.

Please note that if the RO is contracting with a Foreign National, the RO must meet with an Office of Registered Organizations staff member in advance to go over the required documentation needed for payment to these individuals. There is considerable documentation required for Foreign Nationals, and if we can work with you in advance, it eases the process for payments to be issued.

Poker/Texas Hold –‘Em Tournaments – Can the RO sponsor poker based tournaments?
Gambling activities, events, and gaming equipment in which participants will pay a participation fee and/or have the chance to win prizes – including charitable/fundraiser activities that incorporate casino/poker nights and gambling-type activities – are not permitted on University Premises without the requisite Charitable Games License issued by the Department of Revenue. These types of events may be sponsored by RO’s if there is no participation/entry fee and/or donation given. In addition, participants and/or winners may not be rewarded with anything “of value” (prizes, gift certificates, payments, etc.). If there are further questions, please contact the Office of Registered Organizations.

Raffles – Can an RO sponsor raffles?
Yes, raffles are permitted pending the sponsoring RO has secured the appropriate University approvals (via the Space Request form process) and secured the requisite Raffle Permit from the city in which the drawing will be held. Raffle permits may be applied for in Champaign at the City Clerk’s Office, 102. N. University. Raffle permits may be applied for in Urbana at City Clerk’s Office, 400 S. Vine. Raffle permits require a fee to be paid to the city and the permit asks basic questions about the nature and type of raffle being conducted. Once the raffle permit has been secured, the Office of Registered Organizations will need the Raffle Permit Number to be included with the space request form

5. STUDENT ORGANIZATION COMPLEX AND THE RESOURCE CENTER


Space in the SOC – How can an RO get space in the Student Organization Complex?
Assigned space in the Student Organization Complex (SOC) – 280 Illini Union – is restricted to registered student organizations and the Illini Union Board is responsible for allocating the available spaces: cubicles, offices, cabinets, and mailboxes. More information about the SOC is available online, http://www.union.illinois.edu/involvement/soc/Default.aspx.

Because the number of cubicles/offices, cabinets and mailboxes is limited, stated guidelines will allow space to be given to those organizations that most need the space. Applications for cubicles/offices will be available in late January/early February of each year and must be submitted to 284 Illini Union before the deadline. Applications will be reviewed and approved by the Illini Union Board Policy Committee and the organization will be notified of their status by the end of April.

Those ROs approved for space must sign an Office/Cubicle Space Agreement. This agreement runs from May to May unless an organization becomes a tenant after the regular allocation process or due to the expulsion of another organization. If this happens, the terms of the agreement will begin at the time of occupancy and will end in May. Registered Student Organizations that are not approved for space, but are deemed acceptable by the Policy Committee, will be placed on a waiting list; if space becomes available during the fall semester, wait listed ROs will be approved for space in the order of the list.

Applications for cabinets and mailboxes are available throughout the year whenever space is available. Completed applications will be reviewed by the Illini Union Board Vice President for Policy. If approved, a cabinet and/or mailbox will be assigned to the organization.

Equipment and Supplies – Is there equipment and supplies available for RO use?

Yes, the Illini Union ReSOurce Center, located in 285 Illini Union – adjacent to the Student Organization Complex, offers a full array of services, equipment, and supplies for ROs.

This inventory of basic – yet essential – equipment and supplies is available for free use by any RO for programs, events, and activities sponsored by the RO.

Free supplies include: chalk, information tables, digital cameras, DVD camcorders, walkie-talkies/2-way radios, raffle/admission tickets, pop-up tents, portable radios with CD/MP3/I-Pod capability, extension chords. Reserve and check-out these items in 285 Illini Union.

The ReSOurce Center also offers a computing center with a Mac and PC computer available, a conference center with a 15-person conference/board room available exclusively to RO’s for reservations as well as multiple small work tables designed to be shared space where RO’s can gather for projects, design, assembly, and meetings.

In addition, the RO Office in partnership with the Illini Union Multimedia Department has an inventory of audio-visual/multi-media equipment that is available for free use by an RO for programs, events, and activities sponsored by the RO. Reserve and check-out this equipment in the Illini Union Event Services Department, suite 129.

Multi-media/audio-visual equipment includes: laptop computers, LCD projectors.

In addition to these free AV supplies, the Illini Union Multi-Media Department does have a full inventory of equipment for rent that may be used by any RO for their sponsored programs and activities. For a full listing of services and fees, please visit http://www.union.illinois.edu/services/multimedia/Default.aspx.

RSO Copying and Printing – Where can ROs complete printing and copying jobs?

The Illini Union ReSOurce Center, located in 285 Illini Union adjacent to the Student Organization Complex, has a full-service print and copy center operation. RO’s can complete any printing/copying job needed conveniently and cost-effectively.

All RO jobs are billed directly to the RO Fund Account so no cash is required nor does the RO have to complete a reimbursement for someone who pays out of pocket. The organization treasurer will need to provide the organization account number for billing purposes.

RSO Prices:
8.5 x 11 (regular size paper)
Black and White: 5 cents
Black and White on color paper: 7 cents
Color Ink Copy: 25 cents

11x17 (poster size paper)
Black and White: 10 cents
Black and White on color paper: 14 cents
Color Ink Copy: 30 cents

Individual students may also use the ReSOurce Center copying and printing services, but prices slightly differ for UIUC students. Student payments may be made through cash, credit/debit charges.

Need Further Assistance – Who can I contact for further assistance?

The Office of Registered Organizations can provide you continued assistance. The Office is located in 284 Illini Union and may be reached via phone, (217) 244-2357, or via email, iurso@illinois.edu.