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University Regulations Governing Use of University Premises

You must read and agree with the following document regarding
University Regulations Governing Use of University Premises
before making your online reservation. 

1. GENERAL USAGE

Many University requirements, such as scheduled instruction and officially sponsored meetings, are sometimes not known when a request for University premise is made; therefore, the University reserves the right to change this reservation to other space with the understanding that, if possible, comparable facilities will be provided for official University use. Users of University premises are subject to and must comply with applicable laws and University policies.

2. SAFETY

a. Responsibility - The safety of the persons attending and the facilities being used for public events are the responsibilities of persons-in-charge of events. 

(1) Attendance at any event is limited to the fixed seating of the room or the established capacity in rooms were seats are not used. Standing in the aisles and in back of seats during any program is prohibited except for ushers and others working the event.

(2) Smoking is prohibited in indoor locations where smokers and non-smokers occupy the same area. Smoking is permitted only in those areas which have been designated "Smoking Permitted" areas. Please refer to the Code on Campus Affairs and Handbook of Policies and Regulations Applying to All Students for further information. 

(3) Exits must open readily and be accessible at all times. During the period of use, no required exit door may be fastened so that the door cannot be opened readily from the inside by use of ordinary door knob or by pressure on the crash bar. Exitways serving the room must be adequately lighted at all times during which time the room is occupied. 

(4) All materials used as decorations must be fire resistive or flame-proofed in accordance with the bulletin Flame-proofed Textiles-NEPA No. 701 1969. (Copy located in Office of the Division of Environmental Health and Safety.) 

(5) Ushers should be prepared to meet and report such emergencies as: Fire, smoke, illness of a patron, electric power, etc. They should be prepared to implement evacuation plans where such plans have been developed and approved for public functions. 

(6) The use of candles as lights or for decorative purposes is prohibited, unless prior approval is granted through the appropriate Reservations Office. If approval is granted, candles used on tables shall be firmly supported candlesticks and placed away from combustible materials. It is not permissible to carry lighted candles. 

3. SPEAKERS - University premises may not be used for:

a. violating or inciting the violation of local, state, or federal law, the policies of the Board of Trustees, or University regulations; or

b. direct commercial solicitation (except on the prior written approval of the Chancellor or his/her designee.)

c. raising funds for benefits for off campus organizations or individuals. Authorization to use University space does not imply immunity from sanctions of the law or the University for failure to observe these limitations. 

4. ALCOHOLIC LIQUOR

Alcoholic beverages are prohibited unless approval has been given in accordance with the "Policy and Regulations for the Sale and Use of Alcoholic Liquors on the University of Illinois at Urbana-Champaign Campus" as stated in the Campus Administrative Manual. Section VIII-10.